Meeting Minutes

Sunday, March 14, 2010, 2:00 p.m.

H.C.L.L. Meeting Room

Meeting called by:  Board  (9 members present)

Type of meeting:  March meeting

Facilitator:  President C. Anderson

Secretary:  C. Edwards

Attendees:  Kim Cantrell, Mike Duncan, Cliff Baird, Harold Pearson, Mike Harrup, Brian Irvin, Jeff Brewer

Called to order at 2:00 p.m.

Agenda Items:

Topic:  Parade

Parade finalized for Friday, March 19^th in Cornelia.  Teams should line up at Cornelia Elementary at 5:15.  Parade begins at 6:00 p.m.

T-5 and T-6 will follow the Challenger kids with respective age groups following in order.

Topic:  Pictures for 2010

The Board is currently reviewing 3 bids: Neal Copeland, Michelle Roberts, and Treasured Memories.  There will be a decision made this week.

Topic:  Treasurer’s Report

Mike Duncan gave report for February 2010 and it was approved by the Board.

V,.P. Kim Cantrell said uniforms should be in this week and coaches will be contacted.

Michael Harrup gave reports on building and grounds.  Windows have been replaced in press box and also lock to electrical closet.  Currently, other repairs are being made to the facility. 

Board approved 6-2 (with 2 abstaining) the 2010 game schedule.

Games will be played Tuesday, Thursday, and Saturday with Monday and Friday used for make-up games. T-5 and T-6 will play some Monday games.

Season scheduled to start as planned.  Opening day is Saturday, March 20^th. 

Board approved 8-0 that going forward all games t-ball – majors to include softball will be scheduled by the appointed board member.

Meeting adjourned at 4:35 p.m.

Meeting Minutes

Thursday, February 25, 2010

Meeting Minutes:

Meeting called by:  Board  (11 members present)

Type of meeting:  February meeting

Facilitator:  President C. Anderson

Secretary:  C. Edwards

Called to order at 6:00 p.m.

*The Little League Parade will be held on Friday, March 19, 2010 in Cornelia at 5:30 p.m.

*Discussed coach/parent code of conduct.

*Mike Duncan gave Treasurer’s Report.

*The Challenger Game will be on Saturday, March 27^th at 6:00 p.m.

*Voted 8/0 that parents pay for FULL cost of All-Star uniforms.

*Voted unanimously to pass the Treasurer’s Report for January 2010.

*Voted to use “Waste Away” for dumpster and trash pick-up for 2010 season.

*Voted to make 2 more handicap parking places at the bottom of the field.

*Next meeting will be Sunday, March 14^th at 2:00. 

Meeting adjourned at 8:30 p.m.
 

Submitted by:

J. Christopher Edwards

Secretary, H.C.L.L. 2010

Board Meeting Minutes

Sunday, January 31, 2010

2:00 Meeting Called to Order

Agenda topics:

• Ø Little League parade will be held on Friday, March 19, 2010, in Cornelia.  The parade will start at 6:00 p.m. at Cornelia Elementary and end at the Cornelia Depot. 
• Ø The Board met to discuss the number of sign-ups to date and to finalize the tryout schedule for Saturday, February 6, 2010.  Tryouts are to  be held at Habersham Ninth Grade Academy.
• Ø Coaches were selected and approved for 7/8, 9/10, and 11/12 age groups for the 2010 season. 
• Ø Amendments approved included:

Minor League Managers can protect one assistant before draft.  (Passed 10-1)

The protected assistant coach’s child MUST be selected in the 1^st round.  (Passed 6-3)

Submitted by:

J. Christopher Edwards

Secretary, H.C.L.L.

Board Meeting Minutes

Sunday, January 17, 2010

2:00 Meeting Called to Order

Agenda topics:

• Ø Habersham Central Baseball Coach (Coach Akridge) addressed the board with hopes of having a pre-season camp on 3/13/10 and a Little League night on 3/12/10.
• Ø Umpire in chief Shane Jones proposed that we pay Varsity Raider baseball players to umpire some Little League games in 2010 with a $15.00 donation to the Raider Dugout Club.  Approved (9-2) to pay umpires $25.00 per game for the 2010 season.
• Ø Mike Duncan gave the Treasurer report for December 2009 and was approved by board.
• Ø Concession Report for December 2009 was adopted as written.
• Ø Board voted (11-0) to award concession contract to Dreamers’, operated by Gail, Cliff, and Misti Baird for the 2010 season.
• Ø Board approved the following player agents for the 2010 season:

5/6 T-Ball: Mike Chapman

7/8 Baseball: Sidney Roland

9/10 Baseball: Billy Bell

11/12 Baseball: J. Chris Edwards

Submitted by:

J. Christopher Edwards

Secretary, H.C.L.L.

December 20, 2009

2:00 P.M.

HCLL Meeting Room

Meeting called by: Board (12 members present)        Type of meeting: December Meeting

Facilitator: President Clete Anderson

Secretary: Chris Edwards

Attendees:  Kim Cantrell, Jeff Brewer, Shane Jones, Brian Irvin, Scott Pitts, Mike Duncan, Cliff Baird, Harold Pearson, Chuck Caldwell, and Michael Harrup.

Call to Order:  2:00 p.m.

AGENDA ITEMS

Topic

1. Jeremy Haley District 7 Administrator (Welcome to new board members and general 2010 expectations)
2. Topic: One charter versus two (discussion and vote)

-The main topic of this meeting was centered around the discussion of going to one charter.  The Board was addressed by Sidney Roland, one of the original founding members of H.C.L.L.  Discussion included:

a. General population demographics

b. Membership trends

c. League operations. 

-After many discussions between the board members, there was a vote to remain with 2 charters or to go to 1.  There were 5 votes for 1 charter and 5 votes for 2 charters with 1 board member abstaining.  The President was the deciding vote and voted for 1charter.  The final vote in favor of submitting paperwork to the Little League office for 1 charter was (6-5). 

       3.  Also discussed the need to establish an Auxillary Committee for Little League. 

       4. Topic- Pitching Machine- Motion was approved to move pitching machine to the 6 

           year old field for the 2010 Spring Season.

       5. Baseball clinic with Bethlehem Baptist Church- Are we going to host this again in    

           2010?

      6. L.I.O. Report:  Jeff Brewer (flyers to schools and newspapers concerning

          registration and new website)

      7.  Fundraising for 2010

      8.  Setting Budgets for 2010

      9.  Monthly meetings- The board voted to hold all monthly meetings on the 2^nd

               Sunday of every month. 

Meeting was adjourned at 4:30 p.m.

Next board meeting will be on Sunday, January 10, 2010.

Board Meeting

Tuesday, December 1, 2009  6:00 P.M.

Meeting Minutes:

*President Clete Anderson opened meeting.

*Called to order at 6:00 p.m.

*Cliff Baird opened the meeting with prayer.

*Treasurer report given by Mike Duncan.

*Budget motioned and approved for 2008-09 fiscal year.

*Total funds balance at $8,929.55.

Topics discussed at meeting included:

*Trying to start Challenger Division for upcoming 2010 season.

*Submitting uniform bids to potential bidders.

*Registration dues agreed upon and set at $75.00 for Spring 2010 season.

*Nominated and approved 4 new board members:

-Chuck Caldwell

-Michael Harrup

-Cliff Baird

-Scott Pitts

Congratulations to the 4 new board members.  2009 was a great year for HCLL and 2010 should be even better.

Submitted by:

J. Christopher Edwards

Secretary, H.C.L.L.